Director of Grants & Contracts at Centering Healthcare Institute

About Centering Healthcare Institute

Centering Healthcare Institute is a non-profit organization that collaborates with healthcare providers across all sectors to transform healthcare. Our mission is to improve health, transform care, and disrupt inequitable systems through the Centering group model. We empower patients, strengthen patient-provider relationships, and build communities through three main components: health assessment, interactive learning, and community building.

We are dedicated to creating a future where the risk of preterm birth, the inequities faced by Black women in pregnancy-related outcomes, and the disparities in early childhood are significantly reduced—ensuring that every child has the potential to enjoy better life chances, social and economic opportunities, and overall well-being. With more than two decades of experience as the leading resource for group care, we have developed and sustained the Centering model in nearly 500 practice sites and some of the largest health systems in the world.

For more information about our mission and work, please visit www.centeringhealthcare.org. 

About the Opportunity

Reporting to Centering Healthcare Institute’s Vice President of Finance, the Director of Grants & Contracts will lead the development and compliance efforts for incoming and outgoing grants, funder and site contracts, review processes of all submitted grantee performance and budget reports for accuracy, monitoring progress toward contracted goals, and ensuring appropriate use of funds. The Director will be responsible for building out a new grants management function that also supports CHI’s reporting, financial analytics, and financial training. This role will also be responsible for overseeing a portfolio of grant awards and contracts that range from six-figure to multimillion-dollar gifts. 

Grants administration includes creating and managing systems, processes, and regulatory compliance of grant lifecycles and tracking and reporting on revenue and expenses across fiscal and contract years. The Director will ensure the timely completion of all grant deliverables, monitor budgets, and on-schedule grant spending, and facilitation of internal and external reports.

This role requires collaborating cross-functionally with the Grants Writer, as well as CHI’s Legal, Development, Programs, Revenue, and Finance teams to ensure a strong grants management process and procedure, excellence in preparation, implementation, monitoring, and reporting for multiple grants within an assigned portfolio.

Areas of Leadership 

This job belongs to the Director classification. As such, it manages an entire portfolio within the organization, exercising considerable discretion and independent judgment over significant matters. Directors supervise managers and other non-manager employees, provide strategic direction, and report to a Vice President or Chief. They are responsible for aligning departmental goals with organizational objectives and driving significant initiatives.

To perform this job successfully, an individual must be able to excel in each of its essential functions. Centering Healthcare Institute’s Director of Grants & Contracts brings experience and a passion for leadership in the following areas, which are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with differing abilities to perform these functions. 

Mission and Vision

• Be a champion for improving health, trans­forming care, and disrupting inequitable sys­tems through the Cen­ter­ing group model
• Demonstrate commitment to and knowledge of CHI’s priority focus on diversity, equity, inclusion, and belonging and its values of advancing high-quality, evidence-based group care; creating an environment that inspires relationships of collective power in the health system; and disrupting the structures and systems that drive poor health to co-create communities where everyone has an equitable opportunity to thrive

Grant and Contract Management 

• Develop, launch, and manage a new sub-department for grants and contract management and grants management programming that is replicable across CHI states and site-based work, supporting the incoming and outgoing grants function within CHI’s finance department, including creating new internal systems to review, track, monitor, and report on grant and contract activity across teams and departments
• Collaborate externally and work closely with the Development department on grant budgeting, reporting, and funder grant requests
• Support new system selection processes related to FPNA, Budgeting, and Forecasting Systems  and spearhead all migration work related to grants, reporting, contracts, forecasting, modeling, and budgeting
• Develop, execute, and complete accurate grant award records through system reports, program/plan status updates, and deliverable outcomes tracking, including multi-year grants
• Manage the net-asset schedule, ensuring the accuracy of grant releases and full cycle contracts of new, existing, and/or contract and grant agreement renewals for a range of incoming and outgoing grants/contracts. 

Grant and Contract Compliance 

• Manage GAAP and IRS requirements for grant and contract handling, recognition, execution, and review with Finance, using knowledge and understanding of IRS regulations to improve and develop various grant functions
• Work closely with the Senior Finance Analyst and the Legal and Risk team’s policy, standard operating procedures, resource development materials, and a range of new process and compliance guidance  
• Co-lead and initiate grant contract meetings to ensure all parties are onboarded to grant requirements and support compliance tracking 
• Set up compliance systems for department leads to ensure grant requirements are tracked, monitored, fully expensed and billed, and complied with across departments, collaborating with implementation staff to monitor and ensure timely completion of all grant deliverables
• Set up clear grant controls for early detection of grant non-compliance ahead of funder reports
• Track financial reporting requirements and forms for all grants and work with the Grants Writer on a reporting schedule for financial report-outs
• Support Finance in setting up grant billing, disbursement, and budget modification requests as needed
• Monitor budgets both on contract and fiscal year, to ensure appropriate and on-schedule grant revenue draw down or billing and spending and coding accuracy
• Ensure data integrity and compliance with public and private funders
• Partner with the :
  • Contracts team on contract and grant cycle process reviews 
  • Grants Writer to review all RFP’s and fiscal responsibility during the consideration phase of the grant to ensure CHI can remain in compliance with the grant before the RFP is submitted
  • Grants Writer, Chief Development Officer, and Development team’s senior leadership to ensure ongoing compliance with contracts, grant agreements, and regulatory standards

Team Leadership

• Manage the Senior Finance Analyst, who also has a dotted line to the Vice President of Finance, working with and supporting them on:
  • creating reporting, modeling, analytics, and new scenario-planning processes
  • grant submissions, budgets, and reporting, as well as building out new systems and processes for each
  • creating presentations and financial resource library materials
  • grant and organization-wide budgeting processes 
  • co-leading budget owner training for capacity-building around finance
• Partner with executives and development staff for relationship stewardship and respond to internal department inquiries with the highest level of accuracy, timeliness, and professionalism
• Ensure that activities function within the parameters of CHI policy by coordinating work with key internal stakeholders within and across staff functions, including but not limited to Finance, Quality Outcomes Research & Analytics, Office of Health Equity, Research, Development, Advocacy, and Communications staff

Key Qualifications

• Motivated by the mission of CHI and its Centering model with a strong commitment to health equity, racial justice, equity, inclusion, belonging, and values-centered work
• At least five years of experience leading grant management, accounting, and administration in a national nonprofit
• Track record of successful grant outcomes and deliverables and maintain compliance with all grants and agreements
• Demonstrated knowledge of financial systems, including journal entries and expenses
• Experience with Salesforce, Sage Intacct, Divvy, Ramp, and Concur is strongly preferred
• Demonstrated experience and proficiency in: 
  • accounting, budget development, and management
  • managing full-cycle procurement processes
  • project management and reporting
  • implementing and/or managing a (CMS)
  • building capacity of staff on matters related to grants and contracts management and compliance, including developing new policies, processes, and tools for an organization’s grants and contracts function
  • developing USG cost proposals with a lens for contracts’ compliance and developing and reviewing teaming agreements and pre-teaming agreements
  • developing, negotiating, and/or managing subcontracts
  • managing organizational conflict of interest mitigation plans
  • pre and post-award grants management
• Excellent attention to detail; follow-through, communication, project and time management, and organizational skills 
• Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems

Salary, Benefits & Location

The starting salary range for the Director of Grants & Contracts role is $120,000-130,000, based on the qualifications and number of years of relevant experience the selected candidate brings. 

Centering Healthcare Institute offers a comprehensive benefits package that includes but is not limited to health, dental, and vision insurance, 14 paid holidays, a 401(k) retirement plan with a 100% matched employee contribution of up to 6%, and flexible vacation time (unaccrued vacation time that full-time eligible staff can utilize after three months working with CHI), among many other health and wellness offerings.

The organization’s headquarters office is in Boston, MA, and all of CHI’s team works remotely nationally. This role can be based anywhere in the continental U.S., and the person in this role will need to be able to travel nationally, approximately 10% of the calendar year, to various venues for team retreats and in order to meet with clients and community partners.

Work is sedentary in nature and performed in a remote office environment and will involve frequent phone and email contact with stakeholders. 
 

Vaccination Requirements 

We are a healthcare consulting company committed to putting health and safety first for our staff, partners, constituents, and the larger communities in which we live and work. Staff who join Centering Healthcare Institute, will, as a condition of employment, be required to have received at least one dose of the COVID-19 vaccine prior to their start date with the Centering Healthcare Institute and be fully vaccinated (as that term may be defined by the CDC) within 30 days from that date, unless approved for an exemption.

Equal Opportunity Employer

Centering Healthcare Institute actively seeks to build a diverse staff that is reflective of the populations we aim to serve and the communities where we work. CHI encourages multiple perspectives and experiences and strives to hire and retain a diverse workforce. Our employees are passionate, curious, and eager for the challenge of changing healthcare.